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Recordkeeping/DOT Compliance

Recordkeeping and DOT compliance is an important aspect of a company’s drug and alcohol program. We take the headache out of recordkeeping and compliance for you.

Why Is Recordkeeping & DOT Compliance Important to me?

You can download all necessary records from our online record-keeping platform.   It is very user-friendly.  Moreover, we grant you access so you can view records and order tests on your own.  However, we can do it all for you if preferred. 

Our recordkeeping services are tailor-made for your needs. As a result, we can offer a more personalized service. By delivering records to your inbox promptly, you avoid logging on. In addition, we can also set up collections for you.  We know you are busy, so why not let us do the work for you?

The Department of Transportation (DOT) is the federal agency in charge of overseeing regulations.  Notably, it sets standards for companies that do business in the transportation sector. Learn more about the DOT here.

All employers doing business in trucking are subject to the FMCSA regulations. The FRA governs the railroad. USCG oversees marine operations. The airlines are strictly regulated under the FAA. The FTA controls the mass transit sector. And, any pipeline that transports hazardous materials is supervised by the PHMSA.  

Each mode of transportation has its own random percentage requirements.  We pull your random draw using those parameters. With attention to detail, we check the status each quarter and buffer accordingly to help your company avoid the pitfalls of the 4th quarter “catch up.”

Butterfield Testing Solutions Has The Resources To Help You

We are linked to a large network of collection companies. Specifically, they include walk-in clinics and occupational health services across the nation. Consequently, this helps us provide DOT and non-DOT services with flexibility.

We understand your time is limited.  Therefore, you can let us help with scheduling while you complete other tasks.  Navigating several clinics is our specialty.

The Office of Drug & Alcohol Policy & Compliance (ODAPC) advises the Secretary on national drug testing and control issues. Notably, it is the chief advisor to the Secretary. Especially any issue related to the drug and alcohol testing of safety-sensitive transportation employees is of the utmost importance.  

The office frequently publishes regulations and provides official interpretations on drug and alcohol testing.  In addition, the evaluation and treatment procedures necessary for returning employees to duty after a drug or alcohol violation.

Butterfield Testing Solutions receives automatic updates from ODAPC. It is our responsibility to be educated on changes. Together with other resources, we help you navigate any modifications made. Visit the ODAPC’s official page for more information here.

Why You Should Use Our TPA Services For Recordkeeping & DOT Compliance


DOT regulation testing is administratively heavy. Butterfield Testing Solutions’ TPA services can help relieve that load.  Regardless of the DOT agency your company reports to, we can help.

Our services are personalized, and our customer service is beyond comparison. We can assist you with the following: 

  • General DOT compliance
  • Drug and Alcohol Testing
    • Pre-Employment, Random, Reasonable Cause, Post-Accident, Return-to-Duty.
  • DOT Driver Physicals.
  • Substance Abuse Professional (SAP).
  • Follow up testing after a violation and evaluation from an SAP.
  • Background Screening
    • Motor Vehicle Report (MVR)
    • Criminal Records
    • Previous Employer Drug & Alcohol violations 
    • DOT/FMCSA Clearinghouse 
  • Management Information Systems (MIS) Data Reports are required quarterly and annually.
  • Reporting to NCMS, Veriforce, or other management compliance companies.
  • Audiograms
  • Respirator Fit

Get Started On Streamlining Your Processes

Let Us Know How Our TPA Can Help

We need to get to know what your company needs. Help us by filling out the Protocol and TPA form.